Erasmus+ Project Monitoring

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Erasmus+ project management techniques require skills that allow the seamless integration of best practice tools with good leadership and team management within an organisation.

Results-Based-Management or performance management focuses on improving performance and ensuring that projects’ activities achieve the desired results. It is therefore defined as an impact pathway, or a project management strategy aimed at achieving a social change in a way that the targeted groups wish or desire. 

Analysing Project Performance 

To analyse performance, it is important to collect data on the project during its implementation phase; that is, data on risk factors that may affect the achievement of results, over which those involved in the project have direct control.  

 Therefore, these factors may significantly affect the achievement or non- achievement of a project's purpose and goal to the extent they can be foreseen and monitored. That’s why collecting data is very useful for explaining project success or failure and for attributing performance to various causes, observed during dissemination activities at partner level.  

The Right Tools Must Be In Place 

It is important to ensure that adequate tools are in place to evaluate and monitor the project progress and the quality of deliverables. Describe the procedures to follow-up the progress of the project's various WPs and their associated activities and outputs. One of the partner countries could be in charge of conducting continuous monitoring of the project, in coordination with the project leaders, and supported by all partners (in the form of feedback, different reports, etc.). 

Project Action Plan 

To carry out activities that can ensure success of a project, you can carry out a Project Action Plan to achieve the expected outputs / outcomes. You could also set up a Project Quality Assurance Team from leaders of each partner country and programme country involved in the project. 

The quality of project implementation has to be according to the standards, which means that the achievement of the objectives is very important, and the consortium must exert efforts as well as make decisions to ensure their achievements. These decisions may require postponing a deadline or changing some aspects of an activity. 

Classifying Project Deliverables 

The project deliverables can be classified into tangible deliverables such as reports, publications, manuals, methodology, plans, printed and electronically available promotional material.  There are also intangible deliverables in the form of organised events (training, conference, seminar, info days, etc.).

The quality expectation focusses on the following: 

  • Quality of document-based deliverables. 
  • Quality of promotional materials. 
  • Quality of the project events. 
  • Quality of websites. 

Project documents should be consistent in terms of appearance and style to reflect the project identity. Therefore, all project documents of the same type should have a consistent structure. All partners must use the templates of the project and the procedures for document reviews. 

For more information on project monitoring in terms of Erasmus+, don’t hesitate to get in touch by contacting us here.