15 Important Criteria When Writing Your Erasmus+ Application

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When writing your Erasmus+ application there is a lot you have to bear in mind in order to create a successful proposal so you receive the desired Erasmus+ funding of your Erasmus+ project.

If you are looking for information regarding the application process itself, see our guideline for the Erasmus+ application or read our Handbook for Erasmus+ Project Management & Execution.

If you are already writing your Erasmus+ application, you might be interested in the following 15 criteria on how your Erasmus+ application will be assessed by the experts at your national agency. For each section of your application you will receive a certain number of points. The criteria will help you to maximise your opportunities of receiving Erasmus+ funding because you’ll know how to write an excellent application. To maximise your points, make sure to keep the following criteria in mind:


1. Objectives and Priorities of the Erasmus+ Program:

One of the essential criteria for a successful Erasmus+ application is that your proposal matches your objectives and priorities you aim for while undertaking your Erasmus+ project. In addition, your target group for vocational education and training (VET) must be addressed in the Erasmus+ proposal.


2. Needs and Objectives of Participating Organisations and Individual Participants:

Also important is that the needs and the objectives of all parties involved in your Erasmus+ mobility are clearly stated in the Erasmus+ proposal. Additionally, the organisations participating in the Erasmus+ project must match up with the participants’ educational focus.


3. The Extent of Fulfilling Your Educational Objectives in a High-Quality Way:

You need to clearly state your desired learning outcome of your Erasmus+ mobility in the application. So, the Erasmus+ program needs to provide suitable training possibilities for VET staff for the development of their knowledge, skills and competencies. Learners receive the opportunity to gain knowledge and skills for their own personal development and later on, for their employability.


4. The Extent of Strengthening the Capacities and the International Outreach for the Participating Organisations:

The goal of an Erasmus+ project is to create a successful cooperation with international partners. Do pay attention when writing your Erasmus+ application that the purpose of your Erasmus+ mobility is within this scope. In doing so, you support all parties involved by strengthening their ability and capacity to operate in an international field.


5. The Clarity, Completeness and Quality of the Phases of your Erasmus+ Application:

The successful fulfilment of your Erasmus+ project’s objectives can be reached by carefully planning all the phases (preparation implementation of the project, follow-up) for your Erasmus+ application. Therefore, the program of activities must be comprehensive and realistic with a structured timetable. The progress of your Erasmus+ mobility is observed through a stated method as well as regular activities, this means that any problems that occur can be solved quickly.


6. The Accordance Between Your Objectives and Activities Proposed:

Your proposed activities enable you to achieve the proposed objectives of your Erasmus+ project. In addition, through the activities stated in the proposal, the needs of the involved parties are addressed. The type, number and duration of the Erasmus+ mobility must match the requirements of the individual participants and the participating organisation’s. It is essential that you plan the cost effectiveness of your Erasmus+ mobility appropriately.


7. The Quality of Practical Arrangements, Management and Support Modalities:

You need to plan the activities for a successful Erasmus+ mobility properly. The operating area of the participants at the partner organisation must be clearly stated in the Erasmus+ proposal to guarantee a high-quality Erasmus+ movement and to avoid any misunderstandings and surprises. If applicable, determine the role and added value for the intermediary organisation.


8. The Quality of the Preparation Provided to the Participants:

An important requirement for your Erasmus+ project that needs to be stated in your Erasmus+ application, is to provide comprehensive preparation for the participants before the Erasmus+ mobility starts. The preparation includes cultural and pedagogical aspects as well as a fundamental language training. This way the participants are perfectly trained for their upcoming Erasmus+ stay.


9. The Quality of Arrangements for the Approval and Evaluation of Your Participants’ Learning Outcome and the Use of European Transparency and Approval Tools:

In the proposal you need to declare that the learning outcome of your Erasmus+ project will be acknowledged and validated properly. If applicable, you should use European recognition tools such as ECVET or Europass.


10. The Fair and Reasonable Selection of Your Participants:

You need to determine the selection criteria of your participating learners/staff for the Erasmus+ mobility in the Erasmus+ proposal. These need to be fair and transparent so that there is an equal chance for all applicants. However, the goal is to select participants which are targeted in your Erasmus+ proposal and therefore benefit from the desired learning outcome.


11. If Applicable, the Quality of Your Cooperation and Communication With the Participating Organizations and Other Stakeholders Involved:

Include the measurements for good cooperation between all parties involved in the Erasmus+ movement in your Erasmus+ proposal. The right tool for communication needs to be chosen. This way the participants can be in contact with the organisation involved before the Erasmus+ mobility starts. In addition, the responsibilities and tasks are split evenly among all participating organisations.


12. The Quality of Evaluation Methods for the Outcome of the Erasmus+ Mobility:

An Erasmus+ project’s goal is to deliver a meaningful learning outcome. This needs to be evaluated after the Erasmus+ mobility through appropriate and predefined activities, especially in terms of quality and the effectiveness of the support measures, as well as the outcome of the Erasmus+ project itself.


13. The Possible Impact of the Erasmus+ Mobility on Your Participants and the Organisations Involved During and After the Project:

The Erasmus+ program should have a positive impact on your participants as well as on the organisations involved. Therefore, you determine measurements in your Erasmus+ application to guarantee the long-lasting effect of the Erasmus+ project for the participants. If the project is aimed at staff, learners will benefit from the mobility experience the knowledge acquired.


14. The Possible Impact of the Erasmus+ Mobility for Those Indirectly Involved in the Erasmus+ Project (at local, regional, national and/or European level):

It is not only those directly involved in your Erasmus+ project benefit from the Erasmus+ mobility so you also must consider all those indirectly involved in your Erasmus+ proposal.


15. The Quality of the Dissemination of the Outcome of Your Erasmus+ Mobility Within and Outside of the Organisations Involved:

Your Erasmus+ proposal must include a good plan for the distribution of the outcome of the project. The dissemination activities (as well as the appropriate target group for these activities) are stated in the Erasmus+ application. You should involve the proactive methods to approach the target group in your Erasmus+ application.


If you follow these 15 criteria of the Erasmus+ evaluation you will improve your Erasmus+ application and maximise your points. So, your Erasmus+ application will be a success and you should receive the desired Erasmus+ funding.

At Traveledventures we are specialized in supporting our clients with their Erasmus+ or Turing project by helping with the  application and finding appropriate work placements. We will be happy to guide you through your Erasmus+ or Turing application – feel free to contact us.